Enrollment Essentials
Prepare for playtime!
Before joining our waitlist, or enrolling your child, all parties must meet and make sure it is a good fit for the family, child, and teachers. Our program’s intimate atmosphere allows children to learn and explore at their own pace while having ample one-on-one time with teachers and peers. That’s why it’s vital everyone feels comfortable, safe and loved!
So, what happens now?
1
Book Your Tour
The first step is scheduling a tour and meeting with our team. This is required.
2
Review Requirements
Review the admissions requirements below so you’re prepared for enrollment.
3
Complete Forms
Visit our Form Center to download all the info you need to enroll your child.
Tuition is due on the first of each month and can be paid via check or PayPal.
*A $25 late fee is accrued after the fifth for late payments.
Admission 101
Review the requirements and forms in this section so you’re fully prepared for admission to Heartworks Montana if a spot opens up!
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A meeting with me, you and your child
Completed and signed parent-provider contract
A $50 (non-refundable) one time application fee due with signed contract
State of Montana certificate of immunization (***NEEDS TO BE COMPLETED BY PHYSICIAN). ***No child will be admitted without current immunization records.***
A Pediatric Health Statement (***NEEDS TO BE COMPLETED BY PHYSICIAN)
An emergency Contact and Parental Consent form
Infant feeding schedule (Children 0-24 months only)
A $150 annual supply fee and first months tuition
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Visit our Form Center for all the documents you need.
Forms must be submitted by your child’s first day of school.
FAQs
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Monthly tuition is based on a twelve month school year and reflects all closure dates. Monthly tuition Includes insurance and annual state licensure. Tuition is due on the first of each month with a $25 late fee accrued after the 5th.
Tuition can be paid via check or PayPal.
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A non-refundable $50 application fee is due upon your child’s acceptance into the program. A yearly supply fee of $150 is due with your child’s first tuition payment.
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Thirty days written notice to the School Director is required before withdrawing a child from the school. Director also reserves the right to give parents a 30 days notice of child’s termination from the program.
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Children in the preschool program bring their own sack lunch. We offer a healthy morning and afternoon snack with a combination of grains/fruits/vegetables & dairy for each program. (If your child has special dietary needs I will do my best to accommodate this, however you may be asked to provide all or part of your child’s snack items.)
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Many children have a hard time with separation form their parent/guardian. To help make the transition easier for your child be clear with your intent and direct them to me or to the morning circle activity.
Be sure to say good-bye and let them know you will return. Do not try and sneak away. In my experience the quicker and clearer you make the transition the easier it will become for you and your child.
Arriving on time so your child has a chance to explore our morning activity, and be a part of morning learning circle is essential.
Please make sure you are prompt for pick-up times. A $5.00 fee will be charged for the first 15 minutes, and $1.00 per minute after the first 15 minutes. Please put late arrival fees in tuition box.
In respect for the program and the other children please wait outside the classroom area until class is dismissed from story circle.
Our end of the day circle is a vital time for your child to learn, listen and share, and children leaving in the middle of this is disruptive to your child and the class.
If you need to pick up your child early, or arrive late in the morning, please make prior arrangement with the teacher.
Find Your Forms
Find everything from the waitlist application to parent handbook, immunization records to childcare regulations in one place.